During busy times of the year or when trying to reach a deadline, you may find the need to hire seasonal employees. Seasonal employees are contracted with the knowledge that their job is not permanent, but may include extensions on an as-needed basis. There are many important items to address before starting the process of hiring seasonal employees, from the words in the initial ad, the interview process and hiring the final candidate or candidates.
When placing the initial ad online, in newspapers or with a temp agency, the word must clearly state that the positional is seasonal. Some companies may choose to re-hire the same employees each season depending on performance, while other prefer to hire a new crew each time. In the ad you should also mention if there are any educational requirements, drug testing or job experience necessary in order to apply. You do not want to waste your time and the applicant's time interviewing someone that is under-qualified.
Carefully read through all the accepted applications to confirm that all of the minimum qualifications are met before calling potential workers for interviews. The most important to review is work history. Does the applicant seem to hold steady jobs? When was the last time they were employed? Have they held seasonal work in the past? Allow yourself two or three days for the interview process. Schedule the interviews in blocks of thirty minutes, with one interview scheduled after another. Keep the interviews short and to the point. Discuss the hours, wage and length of time the job will last. If there is a chance for a permanent position or rehiring at a later date, that mention this as well.
Never narrow your final choice to just one person; try to have at least two times the amount of people for the position or positions needed. For example, if you want to hire five people, choose 10 of your favorites to give yourself a cushion in case someone can not accept the job or refuses the position. Once you have your final hires, schedule them to come in a few days before their start date to fill out any tax or company paperwork, get copies of their identification and administrator a drug test if required. Inform all new hires in regards to proper work attire, break times, lunch hours and the company's policy on smoking and then give a tour of the work area.
Once seasonal employees begin working, they must follow the same rules as full time or permanent employees, and the expectation is that you treat them the same as well. All workplace laws still apply to them, but there are exceptions regarding maternity leave, health insurance and employee benefits depending on how long their seasonal work may last and how many hours they are working during the week. Keep a file of all previous petitioners just in case you need to fill a position in an emergency situation.